The case for intra-office video conferencing is strong

Let’s take a look.

Intra-office video conferencing – tl;dr

• Attending calls from within the office rather than from home means relying on the office’s at-hand purpose-built, ready-to-use video call spaces (such as Hushoffice booths) over makeshift home office setups. Time is saved. Stress is curbed. Technical difficulty, minimized.

• Intra-office video conferencing means employees can join a call independently or as sub-groups from their own device(s). So they can maintain prompt access to local laptop files. Thus, every participant can stream their part with a click. Gone is the delay of sharing files manually in a meeting room.

• In-house calls allow each attendee to hop on from the most suitable space in the office for their meeting role. The host is free to join from a one-person booth like hushHybrid for the best focus. The app dev duo are free to join from hushMeet seated side-by-side to present their two cents as a unit. So on and so forth.

• A culture of intra-office videoing brings more employees in-house due to its embrace of the workplace as not just a teamwork spot but a video calling hub. A collocated team has more opportunities for the impromptu real-life, real-time discussions. Such interactions freshen thinking, and hearten work. Remote working ultimately lacks these interactions.

• Hosting and attending hybrid meetings from the office (in a private, acoustic space like a hushMeet pod) is the only way to ensure the confidentiality of classified meeting content.

• A video call may be preferred to a face-to-face meeting even when all parties are in the office due to its one-click recordability for later reference.

Digital meetings of every kind. A reality the office must support.

At times, everyone on a call is remote. Other times, some join from the office, others, from home. But participants can also convene from the office in separate spaces. They enjoy access to their laptop’s tools. And access to each other post-meeting. Intra-office video calling, let’s name it.

Yes, video conferencing bridges great distances on remote calls. This feat is widely recognized. But there is a more immediate utility of video calling, just as awesome. Even when most attendees are in the workplace, videoing from separate work spaces within it can be most efficient and preferred, for a few reasons. For one, for the liberty each participant has to join the call from the most fitting environment in the office per their role in the meeting. Then there’s the fast access to one’s local files when attending from a personal laptop. The one-click recordability of video meetings is also considerable, as later reference can be unexpectedly needed

– offers Mateusz Barczyk, Senior Brand Manager, Hushoffice.

So does intra-office video calling hold hidden potential?

We think so. In the office, separate parties can join the same call from their own preferred space. People will intuitively go to the space best-suited to their needs. When meetings become more responsive to individual cases, employees are represented.

Imagine that you and your team in the office have to connect to a remote meeting with employees from another part of the world. The conference room is occupied. Part of the team gathers in hushAccess.L. It’s a large acoustic booth with a TV and audio system for hitch-less video calls. In the booth, they have the spacious tabletop needed to spread papers out. Meanwhile, two other peers in-house slide into the hushMeet 4-person booth. They attend the meeting together via shared laptop, sitting side-by-side to present their contribution as a unit. Lastly, the host, the main speaker, joins from hushPhone, a one-person secluded call booth. They get the assurance of zero distractions, and the comfort of a standing posture, which suits their likes best. By joining independently in a private booth, this host also is able to situate themselves centered in front of the camera as the main event

– says Mateusz Barczyk, Senior Brand Manager, Hushoffice.

The advantages of intra-office video calling are well worth a thought.

They can save time and improve communication by many measures. And most importantly, holding calls in the office in dedicated call spaces is the only way to ensure confidentiality. Let’s take a closer look at these claims.

Quick video calls can save time.

Intraoffice video calling may be a time-saving boon due to the seamless integration of purpose-built, ready-to-use video call spaces (such as Hushoffice booths) within the office infrastructure that it entails.

While home offices are out of your control, the office can be fit with ideal video spaces.

The result is a significant time-saving advantage. Employees can instantly transition into video meetings. And without the logistical hassle of arranging suitable backgrounds, lighting, or acoustics every time they have a call.

Office-based video call setups are reliable, minimizing technical difficulties.

This spares teammates the frustration and time investment associated with troubleshooting. Moreover, home office setups can have inconsistent internet connections, leading to disruptions and poor video quality. Office call spaces can be mastered for reliability.

With access to computer files, everyone can share their part without delay.

On a call, people can stream local files with a click. This is more prompt than sharing manually in a meeting room. It is a handy function when impromptu questions arise. When documents can be accessed and shared on-the-spot, the need to wait until later for information is eliminated.

Communication is improved when colleagues are a click away (and within reach).

Office-based video calls can usher in a more direct, efficient exchange of information post-call. With peers within reach, discussions transpire without the delays of time zone and work hour differences. This real-time interaction speeds up decision-making, giving projects momentum.

Video calling a teammate who is just on the other side of the office might seem odd, but it can be just the thing to resolve the little hurdles that pop up before they turn into analysis paralysis. It does away with extensive scheduling coordination, for one. Colleagues within the same office can more easily find overlapping availability. Its immediacy also lends more spontaneity to teamwork. This reduces the lead time and drag associated with arranging meetings across many locations. And most simply, there are hang-ups in every work week which a casual call to one’s project mate solves best, through its organic, candid back-and-forth compared to over-structured agendas

– says Mateusz Barczyk, Senior Brand Manager, Hushoffice.

Video calls can always be recorded for later reference.

On hectic days, a meeting’s substance can be lost in the sands of time as soon as people leave the room. The recording function on a video call is highly convenient for this reason, capturing every word of every talking point and document referenced.

Hosting/attending hybrid meetings from the office is the way to ensure confidentiality.

This is particularly true when people join from a secure, acoustic space like a hushMeet cabin. Such purpose-built spaces are controlled, discreet environments of certain privacy and are challenging to replicate in the unpredictable settings of home offices or third places.

No control over the design of home offices and third places means inherent privacy risk.

Interruptions, background noise, and the inadvertent exposure of sensitive information are significant concerns outside the office. On-site video calling from acoustic call spaces, on the other hand, deals with these risks.

Trust forms the bedrock of lucrative collaborations and transactions.

Should a client get the impression that classified discussions are at risk of being overheard or that sensitive information is not handled with the utmost discretion on a call, your employee’s credibility is undermined. By extension, so is your organization’s trustworthiness.

Video calling from the office (in a devoted space like a pod) protects from distractions.

Quiet and concentration shape true attentiveness. Primo office video call spaces are the peaceful, stable environment needed with limited disruptions for every meeting’s benefit. And beyond guarding mental bandwidth, high-quality meet spaces also dignify every call through their professional feel.

Challenges in office space management in the times of digital revolution.

What of conference rooms? And what is the most effective way to quell office noise once and for all? Booths like our Hushoffice collection offer tremendous resolve to such open-ended questions.

Are traditional conference rooms a thing of the past?

Leading thinkers do predict its demise, seeing the conference room to undergo big change, becoming smaller, squarer for a more democratic table (with no head), more modular, cozier, more acoustic, and more tech-equipped.

Funny enough, these adjectives exactly define a Hushoffice booth such as hushMeet which is compact, square, mobile, homy, and outfitted with power modules and adjustable lighting.

Noise and other disruptions are par for the course of any office without booths!

When an employee enters a pod they enter a minimal, polished, secluded, and quiet environment that they have controlover. Noise is hushed. Concerns beyond the task at hand are left at the door. The meeting’s objective can be pursued with undivided attention.

Hushoffice acoustic booths for meetings of all types. A solution to dynamic needs.

Hushoffice pods are self-contained, giving a sense of autonomy over space. They are engineered for a lovely atmosphere of quiet, dampening all background noise into a soft, unintelligible murmur. They also insulate speech made inside, guaranteeing privacy for much-needed peace of mind.

Sure privacy. Sheer efficiency. Benefits of intra-office video calling (from a booth).

While video calling remotely offers flexibility, it lacks the spontaneity and casual interactions that occur in an office setting. Indeed, the office provides a space for impromptu discussions, relationship-building, and team bonding, fostering the real camaraderie that makes work full of life.

When to video call? When to meet face-to-face?

Video meetings are convenient, of course. And in-person interactions afford non-verbal cues like body language and facial expressions, giving more nuanced communication.

Choosing between the two ultimately depends on the nature and goals of the meeting.

In-person meetings are more appropriate for fine dialogue, relationship-building, or off-the-cuff chit-chat. Video calls, of course, bridge geographical distance. And when the need for quick correspondence outweighs the benefits of face-to-face interaction, a simple video call suffices.

In-house video calling, a practical, principal way to connect in a hybrid world.

It offers the immediacy of in-person contact. It simplifies scheduling complexities. It maintains access to local files. It cuts down on tech issues. On the whole, in-office videoing gives extra ease to workaday exchanges, making work more fluid. It is indeed part of the hybrid way.

Intra-office video conferencing – summarized

• Attending calls from within the office rather than from home means relying on the office’s at-hand purpose-built, ready-to-use video call spaces (such as Hushoffice booths) over makeshift home office setups. Time is saved. Stress is curbed. Technical difficulty, minimized.

• Intra-office video conferencing means employees can join a call independently or as sub-groups from their own device(s). So they can maintain prompt access to local laptop files. Thus, every participant can stream their part with a click. Gone is the delay of sharing files manually in a meeting room.

• In-house calls allow each attendee to hop on from the most suitable space in the office for their meeting role. The host is free to join from a one-person booth like hushHybrid for the best focus. The app dev duo are free to join from hushMeet seated side-by-side to present their two cents as a unit. Etcetera.

• A culture of intra-office videoing brings more employees in-house due to its embrace of the workplace as not just a teamwork spot but a video calling hub. A collocated team has more opportunities for the impromptu real-life, real-time discussions. Such interactions freshen thinking, and hearten work. Remote working ultimately lacks these interactions.

• Hosting and attending hybrid meetings from the office (in a private, acoustic space like a hushMeet pod) is the only way to ensure the confidentiality of classified meeting content.

• A video call may be preferred to a face-to-face meeting even when all parties are in the office due to its one-click recordability for later reference.

Video conferencing – frequently asked questions

What is intra-office videoconferencing?

It refers to the practice of conducting virtual meetings within the confines of a single office space. Traditional video calls connect remote participants. Intra-office video calling is when all meeting attendees are in the same office but situated in different areas within it. This method works by capitalizing on purpose-built video call spaces within the office, such as private pods.

What are the benefits of intra-office video conference meetings?

On an in-house video call, colleagues within the same physical location meet up virtually. This eliminates the need for travel and makes sure valuable time is not lost switching spaces. Moreover, joining a call from home relies upon a makeshift setup which can be noisy, distracting, and without discretion. In-house calls rely upon the office’s professional call spaces such as Hushoffice booths. This form of video conferencing also maintains each employee or employee sub-group’s immediate access to their laptop’s local files. A quicker exchange of ideas can thus be realized.

When should I meet virtually and when should I meet face-to-face?

In-person meetings can outshine virtual ones in a few ways. They can cultivate more meaningful relationships. They navigate intricate discussions with more agility. And they nurture team building more immediately. In short, they offer vital human touch, non-verbal cues, and instant interaction. On the other hand, virtual meetings typically outperform in-person ones on convenience. They are the better choice whenever personal touch isn’t a factor and time is of the essence.