Placement of office pods for every kind of focus and neurotype.

Want the full guide? Have a look at hushGuide, our handbook for placement when planning layouts using acoustic pods.

tl;dr

• Pod placement essentials. Situate booths along transitions, main routes, near project areas and resources, or as noise buffers and quiet zones, creating sub-spaces that are flexible and slot neatly into the flow of the office.
• Positioning phone cabins for one such as hushFree.XS for comfortable calls. Place them along busy pathways, beside client-facing staff, or in clusters near call-heavy groups to make conversations easier and less intrusive. This way, no one has to cross the whole office for a bit of privacy.
• Location of video call booths. Arrange video pods centrally in “rows for virtual meetings”, close to team hubs or hot-desking areas so anyone can step in quickly for a call.
• Synergy through two-person duo pods such as hushFree.XM. Place them between departments, next to mentoring desks, or beside project walls so duos can align effectively.
• Multi-user booths for teamwork. Situate team pods next to project zones, along the sides of shared benches, or tucked into calmer corners, giving groups their own home base without disturbing the wider floor.
• Single-user work pods such as hushFree.S. Fit them into corners, near projects, alongside team hubs, evenly around the office, or near sensory markers to support different needs.

General placement tips: seven rules for every office plan.

A few basic principles can make pod use smoother and help the whole layout feel more intuitive leading to greater productivity

1.    In layouts based on activity, place your pods in transitional space.

Positioned between busy and quiet zones, they help staff change gears without losing momentum.

2.    Build a ‘focus backbone’ down the main path through the office so concentration is always at hand.

Arranging booths such as Hushoffice in a row along a central path means staff can step aside for focus instantly.

3.    For smother hybrid days, anchor your pods close to shared resources.

Locating them close to lounges or whiteboards saves time and energy on days in-office.

4.    To keep high-stakes projects moving, place pods close to project hubs.

This gives workers quick access to quiet concentration without disconnecting from the action. Work on tight deadlines moves along smoothly without getting sidetracked.

5.    Offer space to decompress or prepare by putting booths together with collaborative high-traffic hubs.

Placing them next to meeting rooms lets people gather thoughts before collab sessions or reflect on them afterwards.

6.    Place pods as sound barriers near sources of noise.

Located next to busy corridors or kitchens, pods are both acoustic shields and a refuge.

7.    Layer quiet by nesting pods within low-noise areas of the office.

Pods embedded inside library-like zones creates layered quiet —outer areas for work with little distraction, and pods providing complete immersion.

Strategies for placement of call booths such as hushFree.XS.

Calls come constantly. And setup improperly, distractions ripple across the whole office floor.

For speed, place booths such as hushFree.XS on main walking routes.

Easy to see, easy to grab. Pods placed in a busy hallways are perfect for unexpected calls without bothering those who need to focus.

To make response times faster, place call booths near client-facing staff.

Placing call pods near customer support or sales teams can reduce time lost when moving to take a call. Conversations held back-to-back are easier and more efficient.

To avoid bottlenecks, make private call pod clusters areas where call volume is highest.

In offices with frequent calls, clustering phone pods near teams that make a lot of them can help prevent queueing. Accommodating simultaneous conversations is easy without disrupting other activity in the office.

Looking for ergonomic freedom with a pod with a height-adjustable desk? Have a look at hushFree.S.

Placing video call booths for best effect.

Video-ready pods such as hushFree.S.Hybrid shine when positioned near team zones or hot desks. They provide instant access to professional, quiet meeting backdrops. Placed together, conflicts can be avoided, too.

Placed along a main hallway, they form a “video meeting row”.

Are hybrid meetings frequent in your office? A row of dedicated video call booths in the centre of the office layout allows a number of teams have simultaneous remote sessions and not have to compete for sound or space.

Close to home bases, pods for video-calls ensure teams stay connected.

Booths close to each team ensure that a reliable space is always nearby for calls with remote teammates or with clients. This reduces time lost going between spaces.

Next to hot desk areas, pods such as hushFree.S.Hybrid help with hybrid work ad-hoc.

Team members working hybrid move in and out. Placing video call pods close to flexible seating for them means clear audio and a professional background are always close hand.

Pods for two such as hushFree.XM. Where to place them to make using them easy …

Positioning your pods for two successfully is all about creating a hub for privacy. Here, two people can pop in straight away to get to work undisturbed.

“Pairing up can spark the brightest ideas. But it needs the right setting — calm, contained, and nearby so no energy is wasted on distractions. A two-person booth such as hushFree.XM delivers that perfectly, offering Class-A acoustic isolation and seating face-to-face. Because it’s mobile, it is easy to relocate as the floor evolves, keeping it perfectly placed,” says Hushoffice Principal Brand Manager, Maciej Zabielski.

Bridging collaboration between teams: place pair pods in shared zones.

By locating a booth at the boundary of two groups, you create a neutral ground. In such a setting, cooperation feels easier. It avoids the need to reserve a formal meeting room.

For mentoring and coaching, set duo pods such as hushFree.XM close to team leads.

Locating pair cabins beside leads’ desks transforms them into compact coaching stations. Here, they make room for private yet attentive feedback without having to occupy a full conference space.

To encourage active, hands-on teamwork, position pods near prototypes or project boards.

When pods are placed close to physical mock-ups or whiteboards, colleagues can move easily between collaborative sketching and private discussion, keeping the project’s visual thread intact.

Where’s the best place for teamwork pods for several people?

The following ideas can help spark your thinking about strategies on how to place them.

For immediate reflection, set four-person booths such as hushFree.M beside project tables.

Next to ongoing project zones, booths let staff step aside briefly to regroup or strategise, without losing sight of the surrounding context.

To maintain connected focus, group team booths along the sides of busier areas.

Clustering pods here keeps small groups near the action while shielding them from being overwhelmed by it.

For calm in the midst of chaos, position team booths in parts of the office where there’s more quiet.

Positioning large group pods in calmer corner spaces fosters more thoughtful dialogue. This slight change of location prompts teams to shift into full strategy mode.

Finding the right placement for one-person pods.

A booth such as hushFree.S is an ideal solo workspace. It provides adjustable light and airflow, comfortable seating, and a stand-to-sit desk — but its effectiveness relies heavily on where it is situated.

Placed in corners, solo work pods such as hushFree.S create maximum seclusion.

Awkward recesses or corners often go unused or serve as storage. Turning them into private booths transforms these dead spots into valuable focus areas, where team members can feel shielded, away from distraction.

Near project zones, one-person pods foster swift solo thinking.

Positioning them just beside collaboration areas lets team members slip out briefly to refine their ideas, without going entirely outside the project workspace.

Aside from being hubs for departments, private work pods provide immediate access to focused work.

Placing booths near specific teams ensures those who most often need uninterrupted concentration have it right on hand.

Planning space and pod placement with neuroinclusion in mind.

“When you’re deciding where pods should go, considering the needs of neurodiverse individuals isn’t just about inclusion. It actually becomes a guide to improving focus for all. Neurodivergent colleagues often feel their surroundings more strongly, revealing whether light, sound, or flow is helping or hindering concentration. By listening to their feedback and placing pods accordingly, you help create a rhythm across the floor that supports everyone,” says Hushoffice Principal Brand Manager, Maciej Zabielski.

Located near greenery or daylight, focus pods aid recovery and concentration.

Pods set where natural light or plants are present draw on multi-sensory and biophilic principles of design. These spots reduce cognitive fatigue and help workers recharge before returning to demanding tasks.

Given clear functions, booths for one act as mental landmarks.

Pods can become intuitive waypoints, each linked to a type of activity. Focused work near a quiet library zone, idea generation next to the window, or a short breather by the social area. This helps employees ease into the right headspace.

Evenly distributed across the office, pods maximise accessibility and fluid use.

Sprinkling solo booths across the floor reduces the effort of “hunting for quiet”, encouraging more spontaneous and frequent use.

“Pods succeed because they broaden the range of environments team members can choose. In the Hushoffice collection there are solo cabins such as the hushFree.S.Hybrid, ideal for seated video calls; the stand-to-sit hushFree.S for users who value ergonomics; and the compact hushFree.XS for quick calls or standing tasks. Duo booths such as hushFree.XM are tailored for collaborating one-on-one, while larger team pods such as hushFree.M support strategy sessions. Each type fulfils a distinct purpose; together they create a garden of choices, enabling staff to choose the right tool for each task,” says Hushoffice Principal Brand Manager, Maciej Zabielski.

Download our hushGuide — our hands-on manual for pod placement when planning and equipping flexible workspaces.

tl;dr

• Pod placement essentials. Situate booths along transitions, main routes, near project areas and resources, or as noise buffers and quiet zones, creating sub-spaces that are flexible and slot neatly into the flow of the office.
• Positioning phone cabins for one such as hushFree.XS for comfortable calls. Place them along busy pathways, beside client-facing staff, or in clusters near call-heavy groups to make conversations easier and less intrusive. This way, no one has to cross the whole office for a bit of privacy.
• Location of video call booths. Arrange video pods centrally in “rows for virtual meetings”, close to team hubs or hot-desking areas so anyone can step in quickly for a call.
• Synergy through two-person duo pods such as hushFree.XM. Place them between departments, next to mentoring desks, or beside project walls so duos can align effectively.
• Multi-user booths for teamwork. Situate team pods next to project zones, along the sides of shared benches, or tucked into calmer corners, giving groups their own home base without disturbing the wider floor.
• Single-user work pods such as hushFree.S. Fit them into corners, near projects, alongside team hubs, evenly around the office, or near sensory markers to support different needs.

Hushoffice FAQ

Where to place phone pods such as hushFree.XS in an office?

Phone pods work the best when they’re placed along main circulation routes, beside sales or other client-facing departments, or in areas with high volumes of calls. This way, staff don’t need to trek across the office just to have a private conversation. Grouping several close to teams that frequently handle communication with clients also prevents queuing. Explore hushFree.XS here.

How to decide on the right location for video call pods in an office?

Video call pods such as hushFree.S.Hybrid work best when they’re close by hot desks that have the most virtual meetings. One smart way is aligning them in “rows for virtual meetings” so it’s clear where to go to make a call. Placing them in the centre of the office space also means team members won’t have to cross the entire floor in a hurry.

What is the best way to place teamwork pods for four such as hushFree.M?

Larger booths are most effective when anchored along the sides of busy collaboration areas, acting as a natural extension of project space. Try not to tuck them away in distant corners, as this often leads to underuse. Positioned where activity is flowing, they enable group sessions on-demand without clashing with the rhythm of the open floor.